Introduction
For startups and small businesses, managing invoices can be a complex and time-consuming process. With Entries AI’s Invoice Portal, you now have an efficient way to create, send, and manage invoices, including GST-compliant e-Invoices and Sales Invoices, all in one place.
Our Invoice Portal simplifies invoicing for your business, allowing your clients to download and process invoices with ease, without the risk of them getting lost in crowded email inboxes.
The Current Challenges with Invoicing
If you’re managing invoices through multiple platforms or traditional email, you’re likely facing these common issues:
- Manual Processes: Creating invoices, GST e-Invoices, or Sales Invoices in one system and moving them to email is not only time-consuming but lacks an efficient audit trail.
- Email Clutter: With invoices lost in crowded email inboxes, clients may overlook them, leading to missed payment deadlines and unnecessary follow-ups.
- Lack of Real-Time Tracking: Clients often don’t receive notifications and have no easy way to track due invoices or aging invoices, affecting cash flow and payment timelines.
- Back-and-Forth Communication: Without a centralized platform for communication, clarifications and invoice re-sending requests increase inefficiency and client frustration.
- Payment Errors: Misapplied payments against incorrect invoices lead to receivables disputes and issues in account reconciliation.
- Limited Revenue Recognition: Without tracking for accepted or rejected invoices, recognizing revenue accurately becomes challenging.
- Audit and Account Closing Hurdles: The lack of balance confirmations for audits or account closing processes delays finalization and affects financial accuracy.
How Entries AI’s Invoice Portal Solves These Issues
Entries AI’s Invoice Portal is built to address these common invoicing challenges, simplifying and automating the process end-to-end.
- Efficient Invoice Creation and Delivery
With Entries AI, you can generate GST e-Invoices, Sales Invoices, and more, all within one platform. Send invoices either through:
• Auto Email Templates: Automate invoicing emails directly from Entries AI with customized templates.
• Invoice Portal Access: Publish invoices to the Invoice Portal, allowing clients easy access and visibility.
This eliminates the need for manual email transfers, providing a clear audit trail and reducing errors.
- Configurable Invoice Visibility
Decide whether to upload all past invoices or only new ones, and configure if you want clients to see outstanding payments, applied payments, or other payment details. This feature gives clients complete visibility into their invoice history, enabling them to stay updated and reducing communication gaps.
- One Centralized Portal for Clients
Through Entries AI’s Invoice Portal, clients can download invoices anytime, track due amounts, and review payment history without losing invoices in their email clutter. Everything is organized and accessible in one convenient place.
- Streamlined Communication with Audit Trail
Every invoice in Entries AI has an instant chat feature, ensuring all communication is documented within the invoice itself. Clients can raise inquiries, confirm payment details, or resolve issues quickly, keeping all interactions in a single location for easy reference.
- Accurate Payment Applications
With visibility on due invoices and applied/unapplied payments, clients make accurate payments every time. This transparency minimizes the chance of payment errors and supports smooth reconciliation.
- Timely Revenue Recognition
Track when an invoice is accepted, rejected, or disputed, enabling accurate revenue recognition and up-to-date financial reporting.
Simplified Balance Confirmations for Audits and Closures
Entries AI’s Invoice Portal provides real-time balance confirmations, essential for audits and account closures, ensuring faster, more reliable financial processes.
The Benefits of Using Entries AI’s Invoice Portal
Switching to Entries AI’s Invoice Portal means a more efficient, organized, and client-friendly invoicing process. Key benefits include:
- Increased Efficiency: Save time by reducing manual processes and invoice tracking efforts.
- Improved Client Experience: Clients have one central portal for viewing, downloading, and managing invoices, with access to GST-compliant e-Invoices and detailed Sales Invoices.
- Enhanced Cash Flow: With clearer visibility on dues and improved communication, payments are faster and more consistent.
- Complete Audit Trail: Every interaction and document change is recorded, supporting compliance and easy account reconciliation.
Entries AI– Revolutionizing Invoicing for Startups
Entries AI, a comprehensive managed services platform, offers robust solutions for accounting, payroll, compliance, and now invoicing, with its innovative Invoice Portal. With GST-ready e-Invoices, Sales Invoice management, automated notifications, and an instant chat feature, Entries AI is designed to eliminate inefficiencies and save you valuable time. By centralizing invoicing into one intuitive platform, Entries AI provides your clients with transparent access to all invoices, dues, and payments, while enabling smoother communication and efficient payment processing. With Entries AI, you’re not just streamlining invoicing—you’re creating an organized, reliable financial workflow that benefits both you and your clients.